For the smooth functioning of an organisation, it involves proper utilisation of various resources in the form of human resources, financial resources, information technology, inventories, and other resources. An effective Resource Management ensures that all the available resources are utilised and managed in an effective way to yield an optimum result. In order to achieve this result, the resource management tools play an important role. Application of these tools helps in day to day operation of an organisation in an effective way. At the same time, it helps in developing an effective project management system by utilising various resources in an optimum way and involving different processes and techniques.
Let us discuss different functions played by Resource management Tools in an organisation:
Resource Planning – One of the key functions these tools help in is proper planning of resources. The tools help to plan how every single resource can be used in an effective way to yield an optimum result. This includes how much finance should be involved or how much human resources should be allocated, or how other resources should be managed based on the demand of each project. Therefore, planning is instrumental in deciding the course of action to realise short-term and long-term business objectives.
Resource Allocation – After forming a proper resource planning, the resource management tools help in allocating proper resources for each project. This mostly involves recruiting suitable candidates for each project. At the same time, the tools help in checking the skills of candidates to determine to assign a new work or scheduling the candidates in such a way that none of their work overlap with others. The tools also help in maintaining a balance in the overall workload in the events they face any kind of sudden interruption or emergencies.
Project tracking – These tools help in tracking every performance in relation to a project including every change made by an employee and the details of those changes. As a result, they help in measuring the performance against each project. They also keep a record based on the utilisation of time as well as staffs and the overall track record of a project. They also help in developing a web-based report which further contributes to the easy flow of communication between different resources.
Systematic Management Information – The resource management tools help in maintaining systematic management information and an easy flow of data between different departments like Finance, Human Resource, and others. This further helps in developing reports on a daily basis for the effective operation of an organisation.
Thus by effectively utilising various resource management tools, an organisation can utilise its resources efficiently to yield the optimum result. It will enable the enterprise to attain strategic business objective in the long run.